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How to Rollout and Analyze Sales Compensation Plans Year Round

Learn how to create successful sales compensation plans with the right planning team, a streamlined execution process, and a continuous process for analysis.

10 min read

Sales plans lay the foundation and strategy for sales organizations for the year ahead. With a  strategic sales plan, companies ensure they have the means and direction to reach their goals. Successful sales plan rollout and analysis are key to sales team productivity.

Sales plan rollout ensures that new plans (e.g., territories, quotas, compensation, etc.) are communicated with the broader sales organization so that everyone understands the company’s goals and expectations. Year-round analysis then ensures your plan and sales reps are at peak performance.

In our recent webinar, “5 Tips to Articulating Your Sales Compensation Plan in 2019,” Xactly sales compensation planning experts, Justin Lane and Jason Rothbaum, covered the essentials for a successful plan rollout.

To help you effectively roll out and analyze your plan, here’s your 12-month guide to articulating your sales compensation plan in 2019.

 

Your Sales Compensation Plan Rollout Team

When you designed your sales compensation plan, you likely had a planning team that helped piece together and align team incentives and goals. During sales plan rollout, members of this team will also play a vital role in successful plan communication.

Sales Operations (Sales Ops)

Making sure the implementation follows intended strategic direction

  • Develops reports for field and leadership teams to track pay and performance
  • Collects plan acknowledgment signatures
  • Trains reps for new responsibilities
  • Coordinates with other departments to ensure a seamless implementation

Human Resources (HR)

Ensuring capacity needs are met and pay is fair

  • Creates job descriptions and assesses if anticipated pay levels are competitive
  • Hires/fires based on sales capacity and territory designs
  • Answers questions regarding the new compensation plan
  • Provides process feedback from field teams to leadership

Finance

Finding gaps and identifying risk

  • Creates accrual models for the new plans
  • Identifies exceptions to the model and monitors risk
  • Finalizes prior year results and alerts teams of any potential gaps in final sales plan
  • Makes sure the data coming in is sufficient to assess plan results and risk

A Year-Round Sales Compensation Plan Rollout and Analysis

With the new sales plan in hand, companies often opt to roll out plans during their annual sales kickoff event at the start of a new fiscal year. While this is, in fact, the best time to roll out your sales compensation plan, it’s still important that your plan is analyzed year-round.

Months 1-4

Beginning of year: The plan is launched; however, during any launch there could be issues.

Month 1

The first month should be focused on plan communication to sales leadership. As the plan is shared with the broader team, leaders should be looking for gaps from the previous year’s plan that can be solved with the new plan.

Main focuses:

  • Sales plan launch
  • Prior year’s results

Month 2

Once the sales plan is launched, sales leaders should start identifying exceptions. These are your “we didn’t see this coming” scenarios, such as specific pay disputes, performance different than what was modeled for, etc.

Main focuses:

  • Nailing down reporting
  • Identifying exceptions

Month 3

Month three should be all about simplicity. Leaders should prioritize reducing sales compensation plan exceptions and simplifying plan administration and reporting.

Main focuses:

  • Simplifying of process

Month 4

The fourth month after plan rollout should focus on Q1 tracking. Leaders should have identified gaps and started formulating contests that can help fill in gaps and increase the frequency of specific sales behaviors.

Main focuses:

  • Q1 tracking
  • Contests/SPIFs to fill gaps

Months 5-8

Middle of year: Sales gaps are being identified and next year’s needs are being outlined.

Month 5

In month five, you should continue analysis to ensure your sales compensation plan is driving the right sales behaviors. Additional training and team adjustments may be made to help this.

Main focuses:

  • Sales training and adjustments

Month 6

At the halfway point in the year, leaders should reassess processes to identify where longer-term adjustments are needed. Senior leadership and sales compensation planning teams should begin thinking about next year’s plan and how to improve it (Find tips for easier sales commission planning in our recent blog).

Main focuses:

  • Assessment of processes

Month 7

The seventh-month mark should prioritize increased productivity. Leaders should take initial steps towards planning for next year.

Main focuses:

  • Simplifying of processes
  • Contests for Q4 productivity
  • Initial planning for next year

Month 8

The sales compensation planning team should be built and gathered together during month eight. This team should focus on organizing initial plans and begin modeling.

Main focuses:

  • Sales plan parameters decided
  • Strategy for next year
  • Second half of current year strategy
 

Months 9-12

End of year: Resources are mustered to develop the plan for next year and budgets are formed.

Month 9

Planning should be in full force in month nine. Leaders should be modeling territories, capacity, and compensation to identify any potential gaps they can foresee.

Main focuses:

  • Resources mustered to create sales plan
  • Initial sales plan discussions

Month 10

By month ten, the sales compensation planning team should submit an initial draft of the sales plan, including the required means to boost productivity, including needed technology, process, people resources (Learn more about sales capacity planning).

Main focuses:

  • Initial sales plan submitted
  • Productivity boosters identified (tech, process, people resources)

Month 11

Month eleven should focus on plan modeling. In month nine, leaders began modeling individual parts, and now they should begin modeling the plan as a whole.

Main focuses:

  • Modeling sales plan

Month 12

Leaders should make final tweaks and finishing touches on sales plans in month twelve. They should gain final approval and start preparing for plan launch.

Main focuses:

  • Gaining final approval of sales plan
  • Preparing for launch

Make Sales Compensation Planning and Analysis Easier

Sales compensation is the driver behind successful sales organizations. Real-time analysis helps companies be proactive, identifying exceptions and gaps before they derail performance. Automation tools like Xactly Sales Planning, Xactly Incent, and Xactly Insights help leaders ensure their sales planning assumptions are correct, compensation plans are performing as planned, and allows them to identify sales reps at risk for turnover.

Make your sales compensation plan rollout and analysis easier. Download our sales compensation planning checklist to guide you through a successful year of sales compensation.